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FPCA FOOTBALL CLUB
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Website Privacy
1. Introduction
Welcome to the official website of FPCA Football Club. By using this website, you agree to comply with and be bound by the following terms and conditions. Please read them carefully.
2. Privacy
We are committed to protecting your privacy. Any personal information you provide to us through forms or subscriptions will be handled in accordance with the UK General Data Protection Regulation (UK GDPR). We will never sell or share your information with third parties without your consent.
3. Cookies
Our website may use cookies to enhance your browsing experience. Cookies are small text files placed on your device to collect standard internet log information and visitor behaviour. You can adjust your browser settings to refuse cookies or alert you when they are being used.
4. Content Ownership
All content on this site, including text, images, logos, and media, is the property of FPCA Football Club unless otherwise stated. You may not reproduce, distribute, or use any material without our prior written permission.
5. External Links
Our website may contain links to third-party websites. These are provided for your convenience. We are not responsible for the content or privacy practices of external sites.
6. Acceptable Use
You agree to use our website only for lawful purposes and in a way that does not infringe the rights of, restrict or inhibit anyone else's use of the website. This includes not posting or transmitting any offensive, defamatory, or harmful content.
7. Changes to This Policy
We may update this policy from time to time. Any changes will be posted on this page. By continuing to use the site after changes are made, you accept the revised terms.
8. Contact
If you have any questions about this policy or how we handle your data, please contact us using our contact details.
Data Protection
1. Purpose of This Policy
FPCA Football Club is committed to protecting the personal data of its players, parents/carers, staff, coaches,
volunteers, and sponsors. This policy explains how we collect, store, use, and protect personal data in line with
the UK GDPR and Data Protection Act 2018.
2. Who Does This Policy Apply To?
This policy applies to all individuals whose personal information is collected by FPCA Football Club, including:
- Players (including children under 18)
- Parents and carers
- Coaches and volunteers
- Club officials and committee members
- Sponsors and supporters
3. What Data Do We Collect?
We may collect the following types of data:
- Personal details: name, address, phone number, email, date of birth
- Emergency contact and medical information (for safeguarding purposes)
- Football-related data: position, team, attendance, performance
- Safeguarding checks: DBS numbers, qualifications (for staff and volunteers)
- Media consent preferences (photos/videos)
- Sponsorship/business contact details (for publicity)
4. Why Do We Collect Data?
We collect and process data to:
- Register players and staff with leagues and the FA
- Communicate with parents, players, and staff
- Deliver training, matches, and events safely and effectively
- Ensure welfare and safeguarding of children
- Promote the club through social media and internal materials (where consent is given)
- Manage club operations, including fundraising and sponsorships
5. How Is Data Stored and Protected?
- Data is stored securely on password-protected devices or secure cloud systems
- Paper forms are stored in locked cabinets by designated officials
- Only authorised individuals (e.g., club committee, CWO, team coaches) may access personal data
- We do not share personal data with third parties without consent, unless legally required
6. Media, Photos & Videos
- No player photos/videos will be shared without signed parental consent
- Images will never be used to exploit or misrepresent players
- Consent can be withdrawn at any time by contacting the Club Welfare Officer
7. Data Retention
- Personal data is retained only as long as necessary for club operations
- Player and volunteer data will be securely deleted no later than 2 years after leaving the club
(unless consent is renewed or for safeguarding records)
8. Your Rights
All individuals have the right to:
- Request access to their personal data
- Correct or update their information
- Request deletion (where legally appropriate)
- Withdraw consent at any time
- Raise a complaint with the Information Commissioner’s Office (ICO) if they believe data has been misused
9. Contact for Data Protection
If you have any questions or wish to make a request regarding your data:
Email: secretary@fpcafootballclub.co.uk
10. Policy Review
This policy will be reviewed annually by the FPCA Club Committee and updated as required to remain compliant with UK legislation
Health & Safety
1. Purpose
Ensure the safety, well-being, and welfare of all players, coaches, volunteers, parents, and visitors during training sessions, matchdays,
2. Responsibilities
- Club Committee: Oversee health and safety policy.
- Coaches: Conduct risk checks and ensure session safety.
- Players/Parents: Follow guidance, report issues.
- Event Volunteers: Manage crowd safety and emergency procedures.
3. General Safety Procedures
- Inspect pitches and equipment before use.
- Qualified first aider at all sessions and matches.
- First aid kits and emergency contacts must be on site.
- Know emergency procedures; report all incidents.
4. Training Sessions
- Headcounts before, during, and after sessions.
- Include warm-up and cool-down routines.
- No jewellery or unsafe clothing.
- Monitor fatigue, hydration, and weather risks.
5. Matchdays
- Pre-match pitch inspections.
- Spectator boundaries enforced.
- Technical areas observed.
- Safe drop-off/pick-up planned when needed.
6. Club Events
- Risk assessments in advance.
- Ensure crowd control and first aid cover.
- Secure use of equipment (e.g., gazebos, PA systems).
- Keep emergency contacts available.
7. Policy Review
Policy reviewed annually or after any serious incident.
Concerns should be directed to: secretary@fpcafootballclub.co.uk
Safeguarding Children
1. Introduction
FPCA Football Club is committed to creating a safe, inclusive, and positive environment for all players, especially children and We acknowledge our responsibility to safeguard the welfare of every child connected to our club, and we fully endorse and adopt Our mission is to ensure that every child can participate in football free from harm, fear, and discrimination, regardless of background
2. Our Responsibilities
As an England Football Accredited Club:
- We recognise that players under the age of 18 are legally children, including those playing in open-age teams.
- We will always prioritise the welfare of the child as the paramount concern.
- We are committed to protecting children from abuse, neglect, exploitation, bullying, and poor practice.
- We will ensure children’s voices are heard and considered in decisions that affect them.
3. Safer Recruitment
In line with FA guidelines, we will:
- Clearly define all volunteer and staff roles
- Interview and screen candidates appropriately
- Request and follow up on references
- Require enhanced DBS checks with Barred List for all eligible roles
- Keep safeguarding qualifications up to date
4. Whistleblowing
We support The FA’s Whistleblowing Policy. Concerns about the behaviour of someone in a position of trust can be reported - The FA Safeguarding Team: safeguarding@thefa.com
- NSPCC Helpline: 0808 800 5000
- Police or Local Children’s Services in serious cases
5. Bullying
Bullying of any kind is unacceptable at FPCA Football Club. We will:
- Respond quickly and appropriately to all incidents
- Support the affected player(s)
- Take disciplinary action against persistent or serious offenders
- Escalate matters to the County FA where needed
6. Codes of Conduct & Behaviour
All club members must follow our Respect Code of Conduct. This ensures:
- All children are treated with respect and dignity
- Coaches behave as positive role models
- Clear and fair boundaries are in place
7. Reporting a Concern
Safeguarding is everyone’s responsibility. Concerns about a child’s welfare or behaviour must be reported.
Contact:
- Club Welfare Officer – cwo@fpcafootballclub.co.uk
- Chairman – chairman@fpcafootballclub.co.uk
Or contact external authorities for serious matters.
8. Education and Awareness
We ensure all staff and volunteers are regularly updated on:
- FA safeguarding training
- Signs of abuse or neglect
- Importance of listening to children
- How to report and respond to concerns
9. Review and Implementation
This policy is reviewed annually by the club committee.
Safeguarding is a standing agenda item at club meetings.
All members are given access to this policy at registration.
10. Further Resources
- The FA Safeguarding Hub: www.thefa.com/safeguarding
- NSPCC: www.nspcc.org.uk
- Childline: 0800 1111
Equality, Diversity & Inclusion
1. Statement of Commitment
FPCA Football Club is fully committed to providing an environment in which everyone is treated fairly,
with dignity and respect, regardless of age, gender, ethnicity, religion, disability, sexual orientation, or social background.
We support The FA’s Football Leadership Diversity Code and aim to make grassroots football a safe and welcoming space for
2. Our Values
- Football should be accessible to everyone, free of discrimination or bias
- Every player, parent, volunteer, coach, and visitor has the right to feel included
- Respect, empathy, and equality must be part of every session, match, and conversation
3. Scope of Policy
This policy applies to:
- All FPCA players, coaches, staff, volunteers, parents/carers, sponsors, and committee members
- All club activities including training, matches, events, and online interactions
- All age groups and genders
4. Our Commitment
FPCA Football Club will:
- Promote equality and challenge discrimination in all forms
- Ensure our policies and procedures are inclusive and accessible
- Educate staff and volunteers about equality and unconscious bias
- Take action against discriminatory language, behaviour, or practices
- Create a culture where everyone feels safe, supported, and represented
5. Inclusion in Action
At FPCA, inclusion means:
- Selecting players based on ability, effort, and attitude, not background or identity
- Supporting diverse coaching staff and volunteers
- Providing a voice for underrepresented groups within the club
- Listening to feedback and making changes when necessary
6. Reporting Discrimination or Concern
Anyone who experiences or witnesses discrimination, harassment, or exclusion should report it to:
- Club Welfare Officer: cwo@fpcafootballclub.co.uk
- Or directly to: chairman@fpcafootballclub.co.uk
Concerns will be handled seriously, confidentially, and in line with FA and safeguarding guidance.
7. Policy Monitoring & Review
This policy will be reviewed annually by the FPCA Committee.
Feedback is welcomed from players, families, and community partners to ensure we remain open, accountable, and inclusive.
Investigation & Conduct
1. Purpose
This policy outlines how FPCA Football Club will respond to, investigate, and manage any concerns or issues raised within or around the club. It applies to players, parents/guardians, coaches, volunteers, sponsors, staff, match officials, and anyone associated with FPCA Football Club, whether acting on behalf of the club or publicly representing the club through kit, branding, or affiliation.
2. Scope
This policy covers:
Safeguarding or welfare concerns involving children or vulnerable adults
Allegations or complaints involving club members or external individuals
Misconduct by players, coaches, staff, parents, spectators, or sponsors
Incidents occurring at club matches, training, events, or external locations where club branding is visible
Behaviour reported via social media, hearsay, or third-party notifications
Interactions with opposition teams, leagues, or match officials
3. Principles
Fair and impartial: All concerns will be assessed without bias
Confidentiality: Information will be shared only with those who need to know
Proportionality: The level of investigation will match the seriousness of the concern
Child-centred: Where children are involved, their welfare is the priority
Timely: Issues will be reviewed as quickly and efficiently as possible
4. Reporting a Concern
Concerns should be reported directly to one of the following:
Club Welfare Officer: cwo@fpcafootballclub.co.uk
Club Chairman: chairman@fpcafootballclub.co.uk
Concerns can also be reported via WhatsApp or in writing. Anonymous reports will be considered, but may be harder to investigate.
5. Investigation Process
Stage 1 – Initial Review
The Club Welfare Officer and/or Committee will assess the nature of the concern
Where appropriate, safeguarding concerns may be referred immediately to The FA, police, or children’s services
Stage 2 – Information Gathering
Relevant parties (including witnesses) may be contacted for statements or clarification
Individuals involved will be treated with respect and informed of any concerns about them
Stage 3 – Club Review Meeting
A panel of at least three impartial club committee members will review the evidence and agree a course of action
Outcomes may include: no action, informal resolution, warning, behaviour agreement, suspension, or removal from role/membership
Stage 4 – Follow-Up
All parties will be informed of the outcome (with consideration for confidentiality)
Support may be offered where appropriate (e.g., mediation, safeguarding advice)
Records will be securely stored for future reference
6. Branding & Representation
All individuals affiliated with FPCA Football Club are expected to behave responsibly when wearing club kit or representing the club publicly or online. This includes:
Players outside of training/matches
Parents/supporters on social media
Coaches or staff at external events or venues
Sponsors promoting their relationship with the club
Poor conduct while wearing or displaying FPCA branding will be treated as a formal club issue and investigated accordingly.
7. Right to Review or Appeal
Where appropriate, individuals may request a review of the club’s decision. This must be submitted in writing to the Chairman within 7 days of receiving the outcome.
8. External Escalation
Safeguarding and serious misconduct concerns may be escalated to:
The FA Safeguarding Team
County FA
NSPCC or Police, depending on the matter.
9. Policy Review
This policy is reviewed annually by the FPCA Committee and updated in line with guidance from The FA, UK legislation, and best practice in youth sport.
Player Commitment
Welcome to FPCA Football Club!
When you sign for FPCA, you become part of a team, a team that works hard, supports each other, and takes pride in being respectful on and off the pitch.
This isn’t just about football. It’s about being the best version of yourself, for your teammates, your coaches, and most importantly, By signing for FPCA Football Club, you agree to commit to the following:
1. Be Respectful
- Respect your coaches, your teammates, match officials, the opposition, and supporters, always.
- Use positive language and never put others down.
- Follow the club rules that your parent/guardian has agreed to.
2. Turn Up Ready
- Arrive early to training and matches with the correct kit, boots, and equipment.
- Be fuelled and hydrated, look after your body and mind.
- Make sure your coach knows if something’s wrong, late night, tiredness, injury, or something on your mind.
3. Give Your Best
- Every session and every match is your chance to learn and grow.
- Even on tough days, give your best effort, it helps you, and it helps your team.
- If you’re not feeling 100%, talk to your coach, we’ll support you.
4. Take Responsibility
- You’re in control of how you prepare and how you play.
- Coaches will notice when something’s not quite right, it’s okay to talk.
- Team selections are based on training effort and performance, so it’s important we understand what’s going on.
5. Be a Team Player
- You’re part of a squad. Your actions affect others, on and off the pitch.
- Support your teammates. Cheer for each other. Help make this club something special.
At FPCA, we believe in you, not just as a footballer, but as a young person growing with confidence, pride, and purpose.
By signing on, you're committing to being the best you can be, every step of the way.
Photography & Media
1. Purpose
This policy outlines how FPCA Football Club manages the use of photographs and video images of children and young people in line with The FA’s safeguarding recommendations, UK GDPR, and our club’s commitment to safeguarding, privacy, and respectful representation.
2. Our Approach
FPCA Football Club recognises the value of photography and video in promoting positive images of grassroots football and celebrating the achievements of our players. We aim to ensure that all use of imagery is appropriate, respectful, and fully consented to.
3. Key Principles
Consent First
We will always seek written consent from a parent or legal guardian before taking or using any photograph or video of a child under the age of 18.
Consent is collected as part of our player registration process and may be withdrawn at any time in writing.
4. Purposeful Use
Images will be used solely for:
Club promotion and marketing (e.g., website, social media, newsletters)
5. Training and development
Matchday highlights or end-of-season showcases
We will never use images out of context or without purpose.
6. Privacy and Protection
No personal information (e.g., full names, school details, addresses) will be published alongside images of children.
Images of children in vulnerable situations (e.g., injuries, distress) will not be taken or shared.
7. Appropriate Content
Only suitable, non-intrusive images will be taken.
We do not permit photography in changing rooms, bathrooms, or any private setting.
8. Third Party Access
Images will not be passed to third parties without specific, additional consent.
All images will be securely stored and only accessed by authorised personnel.
9. Social Media
The club maintains official social media accounts where consented images may be posted.
Parents are reminded to follow respectful posting practices when sharing images of team activities.
10. Event Photography
If photography or filming is expected at club events:
Attendees will be informed in advance.
Consent will be confirmed for all under-18 participants.
Any concerns about photography should be raised with the Club Welfare Officer.
11. Withdrawing Consent
Consent may be withdrawn at any time by contacting the Club Welfare Officer at:
Email: cwo@fpcafootballclub.co.uk
GDPR Compliance
This policy is in line with the UK General Data Protection Regulation (UK GDPR).
Images are considered personal data under GDPR and are processed lawfully, fairly, and transparently, with a clear purpose and limited retention period.
Policy Oversight
This policy will be reviewed annually and updated in line with FA guidance and data protection laws. Any concerns or breaches should be reported immediately to the Club Welfare Officer.
Sponsorship & Code Of Conduct
1. Introduction
FPCA Football Club is proud to partner with local businesses and community organisations through our player and team sponsorship programmes. These partnerships are essential to our mission of providing free, inclusive grassroots football to children across North Lincolnshire and South Yorkshire.
This policy outlines the expectations, processes, and standards we uphold for all sponsorship relationships.
2. Sponsorship Opportunities
FPCA Football Club offers the following sponsorship options:
A. Player Sponsorship (Annual)
£40: Supports a player's full season
£100: Supports a player and provides them with a new pair of boots
Sponsor’s name/logo featured on the club’s promotional materials and social channels (where applicable)
B. Team Sponsorship (Two-Season Term)
£350 – Match Kit Sponsorship (logo on kit)
£650 – Match Kit + Training Kit
£1,200 – Full Package: Match Kit, Training Wear, and Winter Wear
Sponsors receive brand visibility on:
Matchday kits
Social media and website
Screens at Football Prodigy Coaching Academy
Team photos and club promotional materials
Sponsorship agreements are confirmed upon receipt of payment and signed agreement.
3. Code of Conduct for Sponsors
FPCA Football Club believes in integrity, respect, and community leadership. To protect our players, families, and reputation, all sponsors are expected to conduct themselves and represent their businesses in alignment with these values.
We reserve the right to investigate and review sponsorships if:
A sponsor (individual or business) is involved in conduct that contradicts our safeguarding, equality, or respect policies
There are credible reports, public conduct, or social media activity that could bring the club into disrepute
There is behaviour (online or offline) that conflicts with the spirit of youth development or community sport
4. Termination Clause
In the event that a sponsor’s behaviour or reputation conflicts with the values of FPCA Football Club, the club reserves the right to:
Conduct a review or investigation
Suspend the public visibility of the sponsor during this period
Terminate the sponsorship agreement with immediate effect, without refund, if deemed necessary by the club’s committee
Such action will be taken to protect the integrity and safety of our players and community.
5. Communication & Review
Sponsors will be updated throughout the season with photos, recognition, and mentions across our platforms. We encourage ongoing dialogue and value the support our sponsors bring to grassroots football.
This policy will be reviewed annually and provided to all new sponsors prior to confirmation.
Fundraising
1. Purpose
FPCA Football Club is committed to providing free, inclusive, and high-quality grassroots football for children and young people in North Lincolnshire and South Yorkshire. To maintain our no-fees model and ensure long-term success, fundraising is a vital part of how we operate, develop, and grow as a club.
This policy sets out how fundraising is managed, who is involved, and what is expected from those supporting the club.
2. Why Fundraising Matters
Unlike traditional clubs, FPCA Football Club does not charge player registration or subs. Instead, we rely on fundraising and sponsorship to cover essential costs, including:
Team kits and training wear
Equipment and first aid
Pitch hire and league fees
Public liability and player insurance
Safeguarding training and DBS checks
Presentation events and community activities
Future goals, including building our own facilities
Without regular fundraising, we would not be able to offer free football or grow the club sustainably.
3. Fundraising Committee
A dedicated Fundraising Committee will operate under the Club Committee. It will:
Plan and coordinate club-wide fundraising events and campaigns
Support each team in setting and achieving their fundraising targets
Ensure fundraising is transparent, fair, and documented
Work with sponsors and local businesses to develop partnerships
Manage club raffles, scratch cards, fun days, raffles, and online campaigns
Propose new initiatives to help secure external funding and grants
Each team is encouraged to have a Team Fundraising Lead, who will work with the Fundraising Committee.
4. Team Fundraising Expectations
All teams are expected to take part in regular fundraising, including but not limited to:
3 main fundraising events per season (or monthly low-key campaigns)
Participation in club-wide fundraising events
Sourcing player sponsorships (£40 or £100 per season)
Supporting or suggesting creative ideas for family and community engagement.
5. Sponsorship and Business Support
FPCA Football Club welcomes support from local businesses through:
Team Sponsorship (2-season agreement)
Player Sponsorship (seasonal support)
Event Sponsorship (tournament days, presentation evenings)
In-kind donations or raffle prize contributions
Sponsors will be acknowledged through kit branding, social media, website mentions, and community outreach.
6. Use of Funds
All money raised will be:
Collected and accounted for by the club treasurer
Used only for club-approved purposes and development goals
Reviewed by the club committee and reported at AGM or fundraising meetings
Transparency is key. Teams and parents will be kept informed of how fundraising benefits the club and their children.
7. Community Approach
We believe fundraising can be fun, empowering, and community-building. It’s not about pressure—it’s about everyone doing a little, together. Whether you help run a bake sale, sell scratch cards, or share a social post, you are helping FPCA thrive.
8. Contact & Involvement
If you'd like to be involved in the fundraising committee or help at a team level, please speak to your Team Coach or contact the Fundraising Lead via:
secretary@fpcafootballclub.co.uk
Together, we grow the club, for every player, every team, every season.
Dual Team & Training Policy
1. Introduction
At FPCA Football Club, we welcome and encourage players to play as much football as possible. Extra development outside of normal training is beneficial to a player’s growth, both on and off the pitch. We understand that some players also play for other grassroots teams or clubs, and we support this where possible.
However, for FPCA FC to provide the best possible experience for all players and ensure fairness within each squad, we have introduced the following policy to give clarity to players, parents, and coaches.
2. Training Commitment
• Each team has a designated coach and weekly training slot.
• Players who attend training regularly with their team coach are classed as main squad players.
• This allows the coach to build a connection, understand their development needs, and prepare them effectively for weekend matches.
3. Support Players (Secondary Role)
• If a player cannot attend their main team training due to other commitments (e.g. training with another team on the same night), they will be classed as a support player.
• Support players may still be selected for games, but game time and roles will be prioritised for players who train weekly with the squad.
4. Dual Team Players
• Players who train with two teams and show commitment to both can be considered main players in both squads.
• It is the player’s responsibility to demonstrate the necessary commitment, work rate and discipline to manage both roles fairly.
5. Exceptions
• We recognise that split families and individual circumstances may affect training and match availability.
• These situations will always be discussed openly between the coach, parents/guardians, and the player when joining a team.
• Compassion and flexibility will be applied on a case-by-case basis.
6. Player Responsibility (U12 and Above)
• From U12s onwards, we encourage players to begin making their own decisions about which team they wish to commit to.
• Parents should support players in these decisions and reinforce that commitment to a team directly affects game time, development, and end-of-season recognition.
7. Summary
• Playing for multiple teams is welcomed at FPCA FC.
• To be a main squad player, players must train regularly with their FPCA team.
• Players unable to commit will be considered support players, with game time managed accordingly.
• Every situation will be treated fairly, with the Committee always acting in the best interests of the player and the team.
If you have any questions or concerns about this policy, please contact the club secretary at: CWO@fpcafootballclub.co.uk
Squad Selection & Matchday Availability Policy
1. Purpose
This policy sets out how FPCA FC manages player availability, training attendance, squad selection and matchday line-ups. It ensures fairness, consistency, and clear communication across all teams (U9, U11, U12, U14).
2. Availability via Spond
• All players/parents must update availability for training and matches on Spond.
• Availability should be confirmed by Thursday evening each week.
• Coaches will use this information when planning training sessions and selecting squads.
• If a player has not updated their availability, they may not be considered for the matchday squad.
3. Training Attendance
• Training attendance is a key factor in squad selection.
• Coaches plan sessions based on expected numbers; regular non-attendance without notice affects both training and match selection.
• Players who consistently attend training will be prioritised for matchday squads.
4. Matchday Squad Sizes
FPCA FC sets the following maximum squad sizes for matches:
• U9 (7v7 football) – 10–12 players
• U11 (9v9 football) – 13 players
• U12 (9v9 football) – 14 players
• U14 (11v11 football) – 16 players
5. Squad Selection & Starting Line-ups
• Squad selection for each match will be confirmed by Friday evening.
• The starting line-up will be confirmed by the coach the day before the match.
• Game changes (substitutes) – FPCA FC uses the term game changes because every player should come on with a positive impact, making decisions that change the game.
6. Playing Time & Rotation
• Coaches are encouraged to manage playing time across the season so all players get fair opportunities.
• Rotation:
• Many teams will play the full first half with the starting line-up and then make changes in the second half.
• Some coaches may choose to rotate during the first half – this is at the coach’s discretion, not a club rule.
• Fair Play: FPCA FC operates on a season-long fairness principle – fair opportunities are provided over the course of the season, not necessarily in every single match.
7. Goalkeepers
• Where only one goalkeeper is available, they will usually play the full match.
• Outfield players may be asked to cover if no goalkeeper is available.
8. Communication
• Coaches will confirm the matchday squad by Friday evening and the starting line-up by Saturday (for Sunday fixtures).
• Parents/carers are expected to respect squad decisions and support all players equally.
• Concerns should be raised privately with the coach or Club Welfare Officer.
Alcohol & Matchday Environment Policy
1. Purpose
FPCA FC is committed to providing a safe, positive, and family-friendly environment for all children and young people involved in grassroots football. This policy sets out the club’s stance on alcohol in and around training and matchday areas.
2. Scope
This policy applies to:
• All FPCA FC training sessions and matches held at Haxey Playing Fields or any other venue used by the club.
• All players, coaches, volunteers, parents, carers, and spectators attending FPCA FC activities.
3. Alcohol at Children’s Football
• No alcohol should be brought onto, displayed, or consumed within the immediate training or matchday area when children’s football activities are taking place.
• This includes the pitch, technical areas, sidelines, and surrounding spectator zones.
• The presence of alcohol around children’s sport sends the wrong message and is not in line with FA safeguarding guidance.
• Parents, carers, and visitors are expected to set a positive example by respecting this rule at all times.
4. Adult Football Matches
• Where FPCA FC facilities are used for adult football (e.g., senior fixtures), alcohol consumption is only permitted if:
• The venue has an authorised bar in operation, and
• Drinks are consumed in line with the venue’s own policies and licensing rules.
• Outside of these circumstances, alcohol should not be consumed at grassroots football matches.
5. Enforcement & Expectations
• Coaches, managers, and club officials may remind parents/carers and spectators of this policy if necessary.
• Repeated or deliberate breaches of this policy may be escalated to the Club Welfare Officer and committee.
• FPCA FC expects all members of its community to support the club in maintaining a safe and respectful environment for players.
6. Safeguarding Link
This policy is part of FPCA FC’s wider safeguarding framework. By removing alcohol from children’s football environments, the club promotes:
• Positive role modelling for players
• A safer environment for learning and enjoyment
• Respect for FA safeguarding standards
Kit & Equipment Policy
1. Purpose
This policy sets out how FPCA FC allocates, manages, and retains kit and equipment provided to players. It ensures that all players understand their responsibilities and that the club can continue to operate sustainably as a free-to-play grassroots football club.
2. Ownership of Kit
• All kits (match kits, training kits, and club wear) are the property of FPCA Football Club.
• Players are issued kit for use during their time at the club.
• If a player leaves the club, all issued kit must be returned in full.
• If kit is not returned, the following charges will apply:
• £50 for a match kit
• £150 for a full club kit
3. Allocation of Kit
• Match Kit:
• Every registered player will receive a match kit at the start of the season.
• Training Kit & Club Wear:
• Issued approximately 6–8 weeks into the season once squads are settled and committed players are confirmed.
• Stock is held at the club’s supplier and allocated once sponsors’ payments have been received.
• Boots (Optional):
• Where parents opt for sleeve sponsorship Option 2, a pair of boots will be provided.
• Boots will only be ordered once parents have supplied correct sizing and boot type required.
4. Sponsorship & Costs
• Team Sponsorship:
• Team sponsors fund the cost of match kits.
• Sponsors typically commit to a three-season deal, which includes:
• One free kit size adjustment per player over the three seasons
• Discounted rates for replacement kits if needed in later seasons
• Sleeve Sponsorship:
• Covers the cost of player registration and insurance.
• Sleeve sponsorships run on a one-season basis.
• Parents may renew sleeve sponsorship each season if they wish to continue supporting the player in this way.
5. Care & Responsibilities
• Players and parents are responsible for:
• Looking after all issued kit and ensuring it is kept in good condition.
• Washing kits regularly in line with care instructions.
• Returning kit promptly if leaving the club.
• Damaged or lost kit may need to be replaced at cost.
6. End of Player’s Time with FPCA FC
• When a player leaves FPCA FC, all club property (kit, boots if supplied, and any other equipment) must be returned.
• Failure to return will result in the appropriate charge being issued to cover replacement costs
Spond Communication Policy
1. Purpose
This policy sets out how FPCA FC uses Spond as the official communication platform for the club. It ensures that all messages remain respectful, appropriate, and helpful to the smooth running of the club.
2. Why We Use Spond
• Spond is the club’s official communication tool for all teams, fixtures, training, and announcements.
• It is club-controlled, unlike WhatsApp or other private messaging apps, meaning coaches and the committee can monitor and manage communications more effectively.
• Using one platform keeps everything consistent, organised, and accessible.
3. Expectations of Behaviour on Spond
• All members must communicate in a respectful and positive manner.
• Swearing, abusive language, or negative arguments in comments or chat threads will not be tolerated.
• Football can be passionate, but disagreements should be raised privately with the coach or the club, not argued out in group chats.
• Messages should remain relevant to club matters (training, fixtures, availability, club announcements).
4. Escalating Concerns
• If a parent, carer, or player has a concern, they should contact:
• Their team coach/manager in the first instance
• If further support is needed, the Club Welfare Officer or Committee
• Spond is not to be used for airing complaints, disputes, or negative discussions.
5. Consequences for Misuse
• Anyone found repeatedly using inappropriate language or engaging in arguments on Spond may have their commenting rights restricted.
• Serious breaches may be escalated to the Club Welfare Officer and could result in disciplinary action.
6. Commitment
By using Spond, all members agree to:
• Keep communication positive and respectful
• Use the platform only for club-related purposes
• Support the club in making Spond a safe, helpful and professional environment for all families
Volunteers Policy & Agreement
1) Purpose
To set clear standards and support for everyone who volunteers with FPCA FC, ensuring a safe,
inclusive, child-centred environment in line with FA guidance.
2) Who this applies to
All unpaid helpers: coaches, assistants, team admins, match-day helpers (respect marshals,
first-aid support, refreshments), fundraising/event volunteers and committee volunteers.
3) Recruitment & checks
- Informal chat + role outline; references where appropriate.
- DBS required for regulated activity roles.
- FA safeguarding/online training as appropriate.
- Identity checks recorded by the CWO; data handled per FPCA FC Data Protection Policy.
4) Induction & supervision
- Receive Welcome Pack (contacts, Codes of Conduct, procedures).
- Shadowing where needed; no lone working with children.
- Briefing on equipment checks, risks, incident reporting.
5) Conduct & boundaries
Volunteers agree to:
- Put children’s welfare first.
- Maintain professional boundaries (club channels only).
- Wear suitable attire, model respect, follow FA/League rules.
6) Health & Safety
- Complete pre-session risk checks.
- Record/report injuries promptly.
- Know emergency procedures and venue access points.
7) Data & media
- Handle personal info on need-to-know basis only.
- Only capture/share photos/videos where parental consent is recorded.
8) Alcohol, vaping & matchday environment
No alcohol while volunteering; comply with the club’s policies.
9) Support & recognition
The club provides training signposting, kit where required, and ongoing check-ins. Volunteers can
step back at any time with notice.
10) Reporting concerns (“Whistleblowing”)
- Immediate risk: call 999.
- Welfare concerns: contact the Club Welfare Officer.
- Escalate to County FA/NSPCC if needed.
11) Agreement
By volunteering with FPCA FC I agree to uphold this policy and the club’s Safeguarding, H&S;, EDI, Data Protection and Conduct policies.
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